Board of Directors

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, February 15, 2023
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. PA Report (discussion)—Upcoming events
6. Board Report, Membership, and Business (discussion/action)
7. Teacher Report (discussion)
8. Admin Report (discussion/Action)—Gearing up for 23-24—Tours, configuration, UTK, COLA/Insurance discussion.
9. Warrant Batch (discussion/action)
10. Adjourn to Closed Session—Personnel and contracts (discussion/action)
11. Report out from Closed Session
12. Adjournment (action)

M i n u t e s

1. Roll Call:

• Rebecca Ivanoff, Jesse Chieppa, Scott Chapman, Jeffery McCracken, Carrie Landis, Jesslyn Truttman, Kristen Pearce, Nancy Le, Stacey Collins (arrived mid agenda)

2. Approval of the Agenda (discussion/action)

• Rebecca requests add of missing “Audit Report” to Admin Report Jesse move, Scott second, all approved

3. Approval of Minutes (discussion/action)

• All approved

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. PA Report (discussion)—Upcoming events

• March Spirit Week to open up service month, coin collection

• Field Trip to SRJC for middle schoolers week of March 27th

• April 6th Cesar Chavez Festival, Mariachi Band, Anthony Chavez to visit/participate

• April 22nd Creek Clean Up

• Village Fest

• Meetings will move to Monday mornings following Village Circle

• Discussion: PA wants to develop their own funds for events, Jesse suggests option for reimbursement similar to “Teacher Supplies”, Rebecca suggests keeping toward paying only for “needs”, Nancy supports having “Event budgets”

• Approval Needed: $$ donation to Anthony Chavez for day/festival- Jesse moves to approve, Carrie second, motion passes 6-1

6. Board Report, Membership, and Business (discussion/action)

• None

7. Teacher Report (discussion)

• Conferences going well, some including children

• Discussion: Stacey asks about “child-lead” conferences. Jesse, Jess share their experience with child-lead conference pros/cons

• Festival preparation, it’s been awhile since the last Cesar Chavez Festival

8. Admin Report (discussion/Action)—21-22 Audit Report, Gearing up for 23-24—Tours, configuration, UTK, COLA/Insurance discussion.

• Over 40 applicants, getting ready for tours starting next week followed by configuration

• What to do with children that miss the age cutoff? Can we include them? Jesse asks about insurance, Rebecca will follow up

• Action Item- Tall Ships: Jess moves to approve, Scott second, action passes unopposed

• Action Item- Shell Beach: Jess moves to approve, Scott second, action passes unopposed

• Action Item- Audit Report 21-22: Scott move to approve, Jeffery second, action passes unopposed

• Action Item- Audit Contract for 22-23 Audit Selection: Jess move to approve, Scott second, Motion passes unopposed

• Rebecca passed on a longitudinal study email to Jesse to research and bring to the board

• Rebecca has visited Windsor School District to discuss Special Ed services, building new relationships. We pay per percentage, not per use. Will later discuss other options for Special Ed Services, such as consult

9. Warrant Batch (discussion/action)

• Jesse moves to approve, Nancy second, motion approves unopposed

10. Adjourn to Closed Session—Personnel and contracts (discussion/action)

• Jesse moved to approve, Nancy second, unanimously adjourned to closed session

11. Report out from Closed Session

12. Adjournment (action)

• 8:18pm

VILLAGE CHARTER SCHOOL

BOARD OF DIRECTORS MEETING

Wednesday, January 18, 2023
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. PA Report (discussion)—Upcoming events

6. Board Report, Membership, and Business (discussion/action)

7. Teacher Report (discussion)

8. Admin Report (discussion/Action)—Gearing up for 23-24—Calendar, tours, configuration, UTK, COLA/Insurance discussion

9. Warrant Batch (discussion/action)

10. Adjourn to Closed Session—Board membership vote (discussion/action)

11. Report out from Closed Session

12. Adjournment (action)

M I N U T E S

1. Roll Call:

● Board Members Present: Jesse Chieppa, Scott Chapman, Rebecca Ivanoff, Nancy Le, Jessalyn

Truttman, Deneene Bell Absent: Carrie Landis, Kristen Pearce

● Community Members present: Claudia Leyva, Stacey Collins

2. Approval of the Agenda (discussion/action)

● Approved as distributed.

3. Approval of Minutes (discussion/action)

● Approved as distributed.

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the

agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for

the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

● No comments.

5. PA Report (discussion)—Upcoming events

● Claudia reports that the morning meeting was well attended, so they will not continue to offer an

afternoon meeting.

● Decision to cut down on festivals.

● Cesar Chavez Festival new date: Th, April 6

● Creek Cleanup: April 22

● Village Fest: May 6

● Teacher Appreciation Week: Potentially the week of May 15, Simplified version (3 instead of 5

days)

● PA has really been trying to tie in the service we do with Creek Cleanup with the celebration of

Cesar Chavez, maybe extend to include MLK Jr. + Dolores Huerta — a period of curriculum that

reflects that unification Feb-April; Community was invited on VCS website to review service

opportunities in the community; Rebecca adds the idea that students share at Village Fridays, the

service that they are involved in.

● SoCo Museum has an exhibit of the bracero program, migrant farm workers and they are willing

to come to the school to present or have kids come to the museum = a focus on history and art.

6. Board Report, Membership, and Business (discussion/action)

● Deneene will be stepping down from the Board.

● Jesse moves we put out a vacancy notice. Scott seconds. All in favor.

● Stacey Collins has applied to join the Board. Group discussion and direct questioning about her

application.

7. Teacher Report (discussion)

● Teachers are settling in after break and preparing for festivals and field trips for spring and end of

year.

8. Admin Report (discussion/Action)—Gearing up for 23-24—Calendar, tours, configuration, UTK,

COLA/Insurance discussion

● Open Enrollment time, tours coming up in February.

● Configuration will be a big topic, approach to Preschool/TK program v. 2-year kindergarten.

● Calendar work for next year = mimic this years calendar with some modifications. Keeping week

off for Thanksgiving. Liked the teacher work day after Spring Break. Additional awareness and

schedule shifts around holiday and festival conflicts. First day of school = W August 16, 2023

● Considering ways to offer more quality options of medical insurance for teachers, with a COLA

or other plans and benefit packages. Research other options: e.g., Medi-Share

● PPP update: $73,000 pledged | $36,000 currently collected. Halfway at the halfway point.

● Internet getting updated campus-wide. Currently substandard.

9. Warrant Batch (discussion/action)

● Motion to approve: Jesse

● Second: Scott

● All in favor.

10. Adjourn to Closed Session—Board membership vote (discussion/action)

11. Report out from Closed Session

12. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, December 14, 2022 at 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak. 
5. PA Report (discussion)—Upcoming events, Solstice, and fundraising
6. Board Report, Membership, and Business (discussion/action)—Volunteer/Chaperone Policy
7. Teacher Report (discussion)
8. Admin Report (discussion/Action)
9. UPK Proposal (discussion/Action)
10. 1 st Interim Budget Report (discussion/Action)
11. Warrant Batch (discussion/action)
12. Adjournment (action)

MINUTES

1. Roll Call

● Board Members present: Jesse Chieppa, Jeffrey McCracken, Jesslyn Truttman, Nancy Le, Kristen

Pearce, Rebecca Ivanoff, Carrie Landis, Deneene Bell

● Community Members present: Claudia Leyva, Stacey Collins

2. Approval of the Agenda (discussion/action)

● Approved as distributed.

3. Approval of Minutes (discussion/action)

● Approved as distributed.

4. Public Comments (discussion) This is an opportunity for the community to address the Board of Directors

regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may

choose to agendize items for the next meeting or direct the Administrator to address them. Each person will

have five minutes to speak.

● No comments.

5. PA Report (discussion)—Upcoming events, Solstice, and fundraising

● This week tried two PA meetings morning/afternoon (4pm) as an experiment, and it was

successful so will continue to do so to capture more parents and provide more opportunity.

● PA is looking for volunteers for drop-off in the morning.

● Dollars for denim fundraiser had good participation from families. Due to that enthusiasm, the PA

is envisioning an idea for a big clothing swap and getting more families to participate.

● Working on more fundraising ideas to raise funds for more space and organization for festival

items to make it easier and more accessible for volunteers. Wish list = bins and a shed to put them

in. A second shed could also be useful for PE equipment.

● There is excitement around the festivals coming up in the new year, but there is a lot of work to

do, so planning and discussion is happening around that. (3/31 Cesar Chavez; 4/22 Creek

Cleanup; Village Fest 5/6; TBD Spring Potluck.

6. Board Report, Membership, and Business (discussion/action)—Volunteer/Chaperone Policy

● Board will follow recommendations by insurance company for volunteers as is set for employees:

○ Persons volunteering to drive on field trips: a mandated 10-year passage of time from

conviction for DUI, reckless driving, etc.

○ Discussion of reinstituting policy of looking up DMV record for other driving infractions

to consider safety of driver—at-fault accidents, suspended license, 3+points within 3

years, etc.

○ Chaperones: any felony convictions, regardless of when, you can volunteer and

participate but must be under direct supervision of certificated staff but cannot drive on

field trips.

● Rebecca will integrate into handbook.

● Will agendize consideration of Stacey Collins as a Board member for January.

7. Teacher Report (discussion)

● Solstice Festival is on Friday 12/16, then 2-week vacation, including the Monday after the new

year for teacher prep.

● Classes are singing and practicing together and there is a lot of overlap and a theme and everyone

is working together well to prepare.

● Rebecca expressed gratitude for the evolution of our festivals.

8. Admin Report (discussion/Action)

● Auditor is ill with Covid and so we filed an extension for the audit, which was approved. New

due date is 1/31/2023

● The homeless population has also still been coming onto campus. City came out and mowed

down the tall weeds in the land next door to remove cover for any encampments but left the

garbage and have not come back to pick it up yet.

9. UPK Proposal (discussion/Action)

● Discussion of proposal written and distributed by Jesslyn, also the proposed teacher –including

program design, cost, benefits. (See attached.)

● Motion to approve: Jesse

● Second: Nancy

● All in favor.

10. 1

st

Interim Budget Report (discussion/Action)

● Rebecca reports that VCS has surplus funds in savings.

● Motion to approve: Deneene

● Second: Jesse

● All in favor.

11. Warrant Batch (discussion/action)

● Motion to approve: Jesse

● Second: Jesslyn

● All in favor.

12. Adjournment (action)

● Adjourned without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING-Public Hearing
Wednesday, November 16, 2022
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. PA Report (discussion)—Upcoming events, Solstice, and fundraising

6. Board Report, Membership, and Business (discussion/action)—Discuss board vacancy

7. Teacher Report (discussion)

8. Admin Report (discussion/Action)

9. Warrant Batch (discussion/action)

10. Adjourn to Closed Session (action)

11. Report out from Closed Session

12. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING-Public Hearing
Wednesday, October 19, 2022
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. PA Report (discussion)—Upcoming events and fundraising

6. Board Report, Membership, and Business (discussion/action)—Discuss board vacancy

7. Teacher Report (discussion)

8. Admin Report (discussion/Action)

9. Warrant Batch (discussion/action)

10. Adjournment (action)

MINUTES

1. Roll Call:

 Present-Jesse C., Jesslyn T, Nancy L., Scott C., Carrie, L., Jeffery Mc., Rebecca I.

 Absent-Kristen P., Deneene B.

 Community-Stacy C.

2. Approval of the Agenda

 Motion to accept agenda with the addition of a closed session: Jesse/2 nd Scott/ All in Favor

3. Approval of Minutes

 Motion to approve minutes from the 9/13/22: Jesse/2 nd Scott/ All in Favor

4. Public Comments

 Nancy Le made a request to have Emma add Ms. Parent to the teacher tab on the website.

 Nancy Le updated the board on the collaboration between RV TK classroom and her TK-1 st

grade classroom and how well the inclusion efforts are going. Rebecca added that Bonnie

is sending students to the SCOE classroom as well.

5. PA Report

 Stacy discussed the planning for the Hoedown scheduled for Friday night.

6. Board Report, Membership, and Business

 The board reviewed the bylaws and requirements for filling a vacancy. A motion was made

to fill the current vacancy before June: Jesse/2 nd Jeffery/All in Favor

 The board directed Rebecca to advertise the opening and requirements to the public via our

weekly bulletin and website.

7. Teacher Report

 Rebecca informed the board of a new substitute added and otherwise stated that all is going

well.

8. Admin Report

 Rebecca reported that she has been reviewing the CSSP and working with Adam from

NWP to ensure that our plan is functional and serves the safety needs of our younger

students, especially in the event of a lock down and active shooter situation. No action

needed, just a discussion.

9. Warrant Batch

 Motion to approve the warrant batch: Scott/2 nd Jesslyn/All in Favor

10. Adjournment

 Motion to adjourn with the tabling of closed session until the November meeting:

Jesslyn/2 nd Nancy/All in Favor

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING-Public Hearing
Tuesday, September 13, 2022
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. 2021-22 Unaudited Actuals (discussion/action)
6. Board Report, Membership, and Business (discussion/action)
7. PA Report (discussion)
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
 – Educator Effectiveness Funds
 – Instructional Materials—EC Section 60119(c)(1)—Board must adopt a resolution stating that each pupil in the LEA has sufficient textbooks or instructional materials.
 – CONApp and CARS-Review
 – UPK Planning and Implementation
10. Warrant Batch (discussion/action)
11. Medical Benefits: cash in-lieu of option for eligible employees (discussion/action)
12. Adjournment (action)

MINUTES

1. Roll Call:

● Board Members present: Jesse Chieppa, Carrie Landis, Rebecca Ivanoff, Kristen Pearce,

JeffreyMcCracken, Scott Chapman, Nancy Le, Jessalyn Truttman, Ashley Hamlett, Deneene Bell

● Community Members present: Claudia Leiva

2. Approval of the Agenda (discussion/action)

● Approved as distributed.

3. Approval of Minutes (discussion/action)

● Approved as read.

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not

on the agenda. The Board may not discuss items which are not on the agenda but may choose to

agendize items for the next meeting or direct the Administrator to address them. Each person will

have five minutes to speak.

● Citing trespassers seen on campus in the evenings, Nancy expresses and reinforces the need for

late-working teachers and anyone else on campus in the later hours to be aware of their

surroundings when leaving and to walk with someone else out to the parking lot when possible.

5. 2021-22 Unaudited Actuals (discussion/action)

● Rebecca gives introduction and overview of the unaudited actuals, passes around full document

with summary and line items.

● Motion to approve: Jesse

● Second: Scott

● All in favor.

6. Board Report, Membership, and Business (discussion/action)

● Ashley announces her resignation from the Board.

● Considering this potential vacancy on the Board, Jesse will agendize this for next meeting, the

Board will discuss possibilities and vote on desired course of action: e.g., possibility to fill

vacancy with a PA member.

7. PA Report (discussion)

● Claudia reports the desire for the PA to be more involved and integrated on the Board level.

● There are three parents working to uphold the PA: Claudia Leiva, Lauren Racusin + Amy Palmer

● First Th of the month are the PA meetings. First meeting was a good turnout.

● Current planning focused around first festival: Hoedown

● PA rep will also be attending the Teacher’s Meeting

● Claudia states that there are many parents and families who began Village during Covid distance

learning, so many families are excited for the new experience of festivals and there are many

interested in participating.

● Hoedown will be on 10/21. Next festival to follow is Winter Solstice.

● Rebecca mentions Boox Fundraiser: Donate gently used clothing for donations.

● Parents really expressed the need to connect with each other, so Claudia reports that a Family

Picnic has been planned where VCS families can gather and meet.

● Rebecca reports that just over $70,000 has been pledged via the PGP.

● Rebecca also reports that the school had a fingerprint service come to fingerprint families wanting

to volunteer in classrooms and on field trips.

8. Teacher Report (discussion)

● Kristen reports that a month in, teachers seem to be finding their groove, including having Ms.

Parent back and in her full capacity as science and PE teacher for all classrooms. Kids are

enjoying those activities.

● First few weeks were difficult dealing with teacher and student absences, short weeks, and

extreme heat, so this week iss the first full, “regular” week of school.

● Copy machine is down, which has been difficult. It’s been more disrupting than one would think.

Machine is from HP, mechanic is from North Bay Copier. Decision will be made what to do

moving forward — whether to purchase new through NB w/new service contract or purchase one

on our own.

● Teachers are bringing the community back together with Village Fridays!

9. Admin Report (discussion/Action)

● Rebecca reports that we have until 2024-25 to spend the Educator Effectiveness Funds.

Can be, and ideally will be, applied to cover salaries, intern teacher work.

● Motion to approve use of funds: Scott

● Second: Deneene

● All in favor.

● STATEMENT: Per Ed Code Section 60119(c)(1), each pupil in the LEA has sufficient

textbooks and/or instructional materials.

● Motion to approve statement: Deneene

● Second: Jesse

● All in favor.

● CONApp and CARS-Review: Board members individually reviewed associated documents

(e.g., Homeless education policy. Protected prayer policy. Application for funding.)

● Motion to approve documents and plans as presented: Jesse

● Second: Ashley

● All in favor.

● UPK Planning and Implementation : Discussion of Pre-K / K plan, space, and criteria,

phasing in 4-year-olds by 2025-26.

● Plan approved to meet the requirements and guidelines as applicable unanimously without

objection.

10. Warrant Batch (discussion/action)

● Motion to approve: Scott

● Second: Jesse

● All in favor.

11. Medical Benefits: cash in-lieu of option for eligible employees (discussion/action)

● Discussion of possibilities and limitations of such an option.

● Motion adopt a cash in lieu of option for eligible employees subject to the requirements to

be effective October 1: Jesse

● Second: Nancy

● All in favor.

12. Adjournment (action)

● Meeting adjourned without objection

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, August 10, 2022
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

Posted 8/8/22

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)

6. 2021-22 Unaudited Actuals (discussion/action)

7. Board Report, Membership, and Business (discussion/action)

8. PA Report (discussion)-Orientations and 1 st Day of School Planning

9. Teacher Report (discussion)

10. Admin Report (discussion/Action)

11. Closed Session-Employee Contracts

12. Adjournment (action)

M I N U T E S

1. Roll Call

● Board members present: Deneene Bell, Scott Chapman, Jesse Chieppa, Carrie Landis, Nancy Le,

Jeffrey McCracken, Kristen Pearce, Jesslyn Truttman

● Board members absent: Ashley Hamlett

● Community members present: Stacey Collins

2. Approval of the Agenda (discussion/action)

● Motion to strike #6 from the agenda: Rebecca

● Motion to approve this change: Jesse

● Second: Nancy

● All in favor.

3. Approval of Minutes (discussion/action)

● Approved as distributed.

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the

agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for

the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

● None.

5. Warrant Batch (discussion/action)

● Motion to approve: Jesslyn

● Second: Scott

● All in favor.

6. REMOVED from AGENDA — 2021-22 Unaudited Actuals (discussion/action)

● Still awaiting final version of documents, so action cannot be taken and item removed from

agenda.

● Unaudited Actuals must be approved by Sept 15.

● Special Board Meeting set for September 13, 6pm to capture approval of Unaudited Actuals and

cover usual business.

7. Board Report, Membership, and Business

● Bylaws edited and unanimously approved at previous session.

8. PA Report (discussion)-Orientations and 1

st Day of School Planning

● VCS All-School Mandatory Orientation 6-8pm

● Board members encouraged to attend and meet, answer questions for the community

● Next campus cleanup Sunday, 8/14

9. Teacher Report (discussion)

● All teachers excited for and getting ready for 1st day of school next week.

● Individual back to school nights for classrooms TBD.

● Malika asks if we can emphasize “greening” our events/campus = families bringing their own

dinnerware to events; refining classroom/whole-school recycling practices.

10. Admin Report (discussion)

● Discussion of staffing changes and additions.

● Discussion of this year’s enrichment programs and (re)integration of hiking field trips, science

exploration.

● Discussion of enrollment. Current enrollment: 95.

● Covid protocols still the same as in June.

11. Closed Session-Employee Contracts

● Jesse moves to adjourn to closed session without objection.

12. Adjournment (action)

● Jesse moves to adjourn without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Thursday, June 16, 2022 at 6:00 P.M.
Remote Meeting-Zoom link to be made public by email and website

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. 2022-23 Budget (discussion/action)

6. 2021-22 LCAP (Discussion/action)

7. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, June 15, 2022 at 6:00 P.M.
Remote Meeting-Zoom link to be made public by email and website

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)

6. 2022-23 Budget (discussion/action)

7. 2021-22 LCAP (Discussion/action)

8. Board Report, Membership, and Business (discussion/action)

9. PA Report (discussion)-upcoming events and fundraising

10. Teacher Report (discussion)

11. Admin Report (discussion/Action)-TK Plan, Enrollment

12. Adjournment (action)


M I N U T E S

1. Roll Call

● Board Members Present: Deneene Bell, Ashley Hamlett, Rebecca Ivanoff, Jesse

Chieppa, Kristen Pearce, Jeffrey McCracken, Nancy Le, Scott Chapman,

● Board Members Absent: Carrie Landis, Jesslyn Truttman

● Community members present: Eva Acker, Stacey Collins

2. Approval of the Agenda (discussion/action)

● Approved as posted and without objection.

3. Approval of Minutes (discussion/action)

● Approved as posted and without objection.

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any

items not on the agenda. The Board may not discuss items which are not on the agenda

but may choose to agendize items for the next meeting or direct the Administrator to

address them. Each person will have five minutes to speak.

● Thanks, Scott, for enclosure to play structure.

● Village Fest this Saturday at Rio Nido Roadhouse.

● Thank you to everyone who helped plan and execute graduation and carnival.

5. Warrant Batch (discussion/action)

● Motion: Deneene

● Second: Scot

● All in Favor.

6. 2022-23 Budget (discussion)

● Overview provided of budget projections for next year (2021-2022) vis a vis this year

(2022-2023). Essential difference in funding due to lack of Covid funds. 61% of families

participated in our pledge program (filled out a pledge form). The biggest adjustments

made were: removing some Art + Soul expenditures which have been allocated to

specific music teacher and science teacher. Teacher materials funds also adjusted.

7. 2021-22 LCAP (Discussion)

● Driven by budget and enrollment.

8. Board Report, Membership, and Business (discussion)

● Deneene will remain on the Board until next year.

● Kristen will remain on the Board or Ashley Jarrett will take her place as the teacher on

the Board.

● Two interested potential members: Stacey + Eva.

● Discussion of what Board feels is the ideal number of Board member numbers. e.g., Up

to 11 = quorum 6.

9. PA Report (discussion)-upcoming events and fundraising

● Village Fest 6/18 at Rio Nido Roadhouse, 1-5. Last event/fundraiser of the school year.

10. Teacher Report (discussion)

● It was a super fun last week of school.

11. Admin Report (discussion/Action)-TK Plan, Enrollment

● Nothing to report.

12. Adjournment (action)

● Meeting adjourned without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, May 18, 2022
Public Session 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Adjourn to closed session – 5:00pm – 6:00pm

5. Return to public session – 6:00pm

6. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

7. Warrant Batch (discussion/action)

8. 2022-23 Budget (discussion)

9. Board Report, Membership, and Business (discussion/action)

10. PA Report (discussion)-upcoming events and fundraising

11. Teacher Report (discussion)

12. Admin Report (discussion/Action)-TK Plan, LCAP, Enrollment

13. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, April 20, 2022
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)

6. UPK Plan (discussion/action)

7. Board Report, Membership, and Business (discussion/action)

 Board will consider Jeffery McCracken for board membership

8. PA Report (discussion)-upcoming fundraiser and Creek Clean Up

9. LCAP Review (discussion)

10. Teacher Report (discussion)

11. Admin Report (discussion/Action)

12. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, March 16, 2022 at 6:00 P.M.

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak. 
5. Warrant Batch (discussion/action)
6. 2nd Interim Budget (discussion/action)
7. Audit Contract for 2021-22 Audit (discussion/action)
8. Board Report, Membership, and Business (discussion/action)
9. PA Report (discussion)-upcoming fundraiser and Creek Clean Up
10. Teacher Report (discussion)
11. Admin Report (discussion/Action)-Covid update, Enrollment, 2021-22 Comprehensive School Safety Plan
12. Adjournment (action)

M I N U T E S

1. Roll Call

● Board members present: Jesse Chieppa, Scott Chapman, Jesslyn Truttman, Carrie Landis,

Deneene Bell, Ashley Hamlett, Kristen Pearce, Nancy Le

● Community members present: Jeffrey McCracken, Stacey Collins

2. Approval of the Agenda (discussion/action)

● Motion to approve: Jesse

● Second: Scott

● All in favor.

3. Approval of Minutes (discussion/action)

● Motion to approve: Jesse

● Second: Deneene

● Four in favor.

● Abstentions: Nancy, Scott, Kristen

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the

agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for

the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

● Thank you, Jeffrey McCracken for attending the meeting.

5. Warrant Batch (discussion/action)

● Motion to approve: Scott

● Second: Jesse

● All in favor.

● One abstention: Jesse

6. 20-21 Audit Certification (discussion/action)

● Rebecca reports that we received a nice clean audit that just needs to be signed and submitted to

SCOE to complete the process.

● In accordance with Ed Code section 41020.3, the Governing Board has reviewed and accepts the

prior year’s Financial Report/Audit, pursuant to ED Code section 47605 for charter schools.

● Motion to approve: Deneene

● Second: Jesse

● All in favor.

7. 2021-22 Consolidated Application and Reporting System (discussion/action)

● 21-22 Certification of Assurance

i. The Board hereby affirms and certifies.

● 21-22 Protected Prayer Certification

i. The Board hereby affirms and certifies.

● 21-22 LCAP Federal Addendum Certification

i. The Board hereby affirms and certifies.

● 21-22 Application of Funding

i. The Board hereby affirms and certifies.

● 21-22 Substitute System for Time Accounting

i. The Board hereby affirms and certifies.

● Motion to approve the 5 certifications under the Consolidated Application and Reporting System:

Jesse

● Second: Scott

● All in favor.

8. Board Report and Business (discussion/action)

● Nothing to report.

● No action necessary.

9. PA Report (discussion)-upcoming fundraiser and Creek Clean Up

● April 23 Creek Cleanup all materials on website. Looking for sponsors and donations. All funds

will go to outdoor activity and learning spaces — picnic tables, play structure border and

materials, outdoor classrooms. STacey confirms ice cream from Strauss.

● June 18 Village Fest Fundraiser

10. Teacher Report (discussion)

● Started conferences today which last until next Wednesday. Great to talk to parents and

caregivers.

● Teachers have begun looking at and considering configurations for next year.

11. 2022-23 Calendar (discussion/action)

● Calendar has been approved by teachers. School begins on August 15, 2022. 178 days of

instruction. A full week of vacation over Thanksgiving. Return to school after Winter Break one

day later than usual to allow for teacher work day. One 4-day weekend a month. Spring Break is

the only thing that might change to be in line with the County’s other public schools.

● Motion to approve: Jesse

● Second: Scott

● All in favor.

12. Admin Report (discussion/Action)-Covid update, Enrollment, LCAP Supplement (One‐time

supplemental).

● COVID update: Nothing has changed at the school level re: mask requirements, outdoor

regulations. For any unvaccinated, unboosted person, you must update your documentation with

the office in order to work or volunteer here. Unvaxed staff is tested twice weekly.

● Enrollment: We have a large pool for enrollment. Letters of intent are out. Our goal is to get

enrollment back up and hit 100 students next year.

● As a result of AB 130, LEAs are required to present an update to their governing board or body

and the LEA’s educational partners (name change – was stakeholders) on the funds received

through the 2021 Budget Act. While this Supplement, mid‐year outcome and expenditure data

must be presented by February 28, 2022, the Supplement does not require approval by the

board. Rather, the Supplement will be included with the 2022‐23 LCAP for the purpose of

review, adoption, and approval.

● No action necessary.

Adjourn to Closed Session

● Motion: Jesse

● Second: Scott

● All in favor.

13. Personnel and Contracts (discussion/action)

14. Adjournment (action)

● Jesse moves to adjourn without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, March 10, 2022 at 6:00 P.M.

M I N U T E S

1. ROLL CALL

Board members present: Jesse Chieppa, Nancy Le, Jessalyn Truttman, Deneene Bell, Rebecca Ivanoff, Ashley Hamlett, Carrie Landis

Board members absent: Scott Chapman, Kristen Pearce

Community members present: Angie Robinson, Jeffrey McCracken, Mia Bean

2. MASK MANDATES IN SCHOOL (discussion + action)

Input from Rebecca:

Email to VCS Community March 7, 2022: On February 28, Governor Gavin Newsom announced that the state would move from a mask requirement in schools to a mask recommendation. According to a statement from the Governor’s office, “after March 11, in schools and childcare facilities, masks will not be required but will be strongly recommended … As always, local jurisdictions may have additional requirements beyond the state guidance.”

In other words, our County Public Health Officer has the right to issue mandates that are more restrictive than the state’s based on our local data. The most recent communications from officials at SCDPH and SCOE state that Sonoma County intends to mirror state guidance moving forward. From the beginning, VCS has stayed committed to following all state and local guidance regarding COVID-19 protocols, and we will continue to do so. The VCS Board of Directors, to provide a transparent process for all, will discuss the new guidance and be giving me direction at a special Board meeting to be held this Thursday, March 10th at 6:00 PM. At that board meeting, I will be recommending to the Board that VCS follows the state guidelines to make masking optional but strongly recommended starting on March 14th.

I fully understand and embrace arguments on both sides towards safety and consistency. It is important that we move into this change with kindness and respect towards everyone’s individual choice. I will encourage all staff to support students who wish to continue masking and I will expect families and students to do the same. This is a time to practice patience and trust that we can take this next step together successfully. I also want to assure families that we will continue to promote good self-awareness, personal space/distancing, hygiene, classroom airflow/circulation, etc. to ensure our school community remains safe.

As always, I thank you for your willingness to work through this with me. If you have questions, please join us at Thursday’s meeting,

Rebecca Ivanoff, Director

The Village Charter School

Main concerns:

* How we’re going to treat each other based on the choices we make.

* Some people don’t feel completely safe yet.

* We do not want teachers to have to police it. We would like to guide the teachers and staff to say it’s a family choice.

* Teachers are looking forward to seeing students’ faces as well as the flexibility of being able to take their masks down and feel secure about it.

* All quarantine protocol still stands. We’ll be distributing new test kits after Spring Break.

* Mask and testing requirements for unvaccinated teachers have not yet changed.

* Dr. Harrington sent out a letter mentioning that vaccinations may be required by Jan of next year.

* Jesslyn mentions the importance of families discussing the transition with their kids.

* Angie is for mask choice and appreciates the school following the recommended guideline for personal choice because we are taking proper precautions and kids need to see each other.

* Jeffrey encourages the Board to accept the recommendation for mask choice to circumvent social and emotional problems the Pandemic has created, please let our kids start healing and get back to growing up. And he’s confident that no matter what comes, the school will handle it with compassion. The collaborative nature of our school, he thinks, will mitigate any bullying or “mask shaming.”

* Ashley says her daughter has chosen to continue to wear a mask at school but is ok with the new mandate.

* Deneene shares that her son has also chosen to continue wearing a mask in the classroom and feels comfortable if there are others who choose not to wear them.

* Mia suggests sending an email to families to ensure a smooth transition, and making sure everyone, despite their choice, feels honored, and that there is not too big of a “celebration” of not masking in front of others who still choose to mask.

* Carrie says we have to hold space for how confusing it’s going to be.

MOTION: Jesse motions that the Village adopt the state and county mask mandate to be recommended but not required indoors and move to a household parental choice.

SECOND: Deneene seconds.

VOTE: All in favor.

Jesse motions to adjourn meeting without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, February 16, 2022 at 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)

6. 20-21 Audit Certification (discussion/action)

7. 2021-22 Consolidated Application and Reporting System (discussion/action)

• 21-22 Certification of Assurance
• 21-22 Protected Prayer Certification
• 21-22 LCAP Federal Addendum Certification
• 21-22 Application of Funding
• 21-22 Substitute System for Time Accounting
  
  8. Board Report and Business (discussion/action)
  
  

9. PA Report (discussion)-upcoming fundraiser and Creek Clean Up

10. Teacher Report (discussion)

11. 2022-23 Calendar (discussion/action)

12. Admin Report (discussion/Action)-Covid update, Enrollment, LCAP Supplement (One‐time supplemental). As a result of AB 130, LEAs are required to present an upkdate to their governing board or body and the LEA’s educational partners (name change – was stakeholders) on the funds received through the 2021 Budget Act. While this Supplement, mid‐year outcome and expenditure data must be presented by February 28, 2022, the Supplement does not require approval by the board. Rather, the Supplement will be included with the 2022‐23 LCAP for the purpose of review, adoption, and approval.

Adjourn to Closed Session

13. Personnel and Contracts (discussion/action)

14. Adjournment (action)

M I N U T E S

1. Roll Call
● Board members present: Jesse Chieppa, Scott Chapman, Jesslyn Truttman, Carrie Landis, Deneene Bell, Ashley Hamlett, Kristen Pearce, Nancy Le
● Community members present: Jeffrey McCracken, Stacey Collins

2. Approval of the Agenda (discussion/action)
● Motion to approve: Jesse
● Second: Scott
● All in favor.

3. Approval of Minutes (discussion/action)
● Motion to approve: Jesse
● Second: Deneene
● Four in favor.
● Abstentions: Nancy, Scott, Kristen

4. Public Comments (discussion) This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
● Thank you, Jeffrey McCracken for attending the meeting.

5. Warrant Batch (discussion/action)
● Motion to approve: Scott
● Second: Jesse
● All in favor.
● One abstention: Jesse

6. 20-21 Audit Certification (discussion/action)
● Rebecca reports that we received a nice clean audit that just needs to be signed and submitted to SCOE to complete the process.
● In accordance with Ed Code section 41020.3, the Governing Board has reviewed and accepts the prior year’s Financial Report/Audit, pursuant to ED Code section 47605 for charter schools.
● Motion to approve: Deneene
● Second: Jesse
● All in favor.

7. 2021-22 Consolidated Application and Reporting System (discussion/action)
● 21-22 Certification of Assurance
i. The Board hereby affirms and certifies.
● 21-22 Protected Prayer Certification
i. The Board hereby affirms and certifies.
● 21-22 LCAP Federal Addendum Certification
i. The Board hereby affirms and certifies.
● 21-22 Application of Funding
i. The Board hereby affirms and certifies.
● 21-22 Substitute System for Time Accounting
i. The Board hereby affirms and certifies.
● Motion to approve the 5 certifications under the Consolidated Application and Reporting System: Jesse
● Second: Scott
● All in favor.

8. Board Report and Business (discussion/action)
● Nothing to report.
● No action necessary.

9. PA Report (discussion)-upcoming fundraiser and Creek Clean Up
● April 23 Creek Cleanup all materials on website. Looking for sponsors and donations. All funds will go to outdoor activity and learning spaces — picnic tables, play structure border and materials, outdoor classrooms. STacey confirms ice cream from Strauss.
● June 18 Village Fest Fundraiser

10. Teacher Report (discussion)
● Started conferences today which last until next Wednesday. Great to talk to parents and caregivers.
● Teachers have begun looking at and considering configurations for next year.

11. 2022-23 Calendar (discussion/action)
● Calendar has been approved by teachers. School begins on August 15, 2022. 178 days of instruction. A full week of vacation over Thanksgiving. Return to school after Winter Break one day later than usual to allow for teacher work day. One 4-day weekend a month. Spring Break is the only thing that might change to be in line with the County’s other public schools.
● Motion to approve: Jesse
● Second: Scott
● All in favor.

12. Admin Report (discussion/Action)-Covid update, Enrollment, LCAP Supplement (One‐time supplemental).
● COVID update: Nothing has changed at the school level re: mask requirements, outdoor regulations. For any unvaccinated, unboosted person, you must update your documentation with the office in order to work or volunteer here. Unvaxed staff is tested twice weekly.
● Enrollment: We have a large pool for enrollment. Letters of intent are out. Our goal is to get enrollment back up and hit 100 students next year.
● As a result of AB 130, LEAs are required to present an update to their governing board or body and the LEA’s educational partners (name change – was stakeholders) on the funds received through the 2021 Budget Act. While this Supplement, mid‐year outcome and expenditure data must be presented by February 28, 2022, the Supplement does not require approval by the board. Rather, the Supplement will be included with the 2022‐23 LCAP for the purpose of review, adoption, and approval. ● No action necessary.

Adjourn to Closed Session
● Motion: Jesse
● Second: Scott
● All in favor.

13. Personnel and Contracts (discussion/action)

14. Adjournment (action)
● Jesse moves to adjourn without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, January 19, 2022 at 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
7. PA Report (discussion)-upcoming fundraiser and Creek Clean Up
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)-Covid update, 2022-23 Calendar discussion, Enrollment
Adjourn to Closed Session
10. Personnel and Contracts (discussion/action)
11. Adjournment (action)

M I N U T E S

1. Roll Call
● Board members present: Jesse Chieppa, Kristen Pearce, Ashley Hamlett, Carrie Landis, Nancy Le, Jesslyn Truttman
● Board members absent: Scott Chapman
● Community members present: None.

2. Approval of the Agenda (discussion/action)
● Motion to approve:Jesse
● Second: Ashley
● All in favor.

3. Approval of Minutes (discussion/action)
● Motion to approve: Jesse
● Second: Jesslyn
● All in favor.
● Abstensions: Jesse, Kristen, Nancy, Ashley

4. Public Comments (discussion) This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
● Rebecca thanks to Jesslyn for coming in to do a stop motion video, to Deneene for agreeing to do yoga, our teachers and staff for going above and beyond always, especially in this time, which is stressful.
● Deneene thanks Rebecca and Carolyn for holding it from the top down.

5. Warrant Batch (discussion/action)
● Motion to approve: Jesse
● Second: Jesslyn
● All in favor.

6. Board Report and Business (discussion/action)
● Robert Ethington + Scott Montrose will be rescheduled for another time in the future to discuss Robert’s Rules, after Covid restrictions, etc.
● The Board is still looking for a permanent Treasurer; Scott will remain as interim treasurer.
● Next meeting 3rd Weds., Feb. 16, 2022

7. PA Report (discussion)-upcoming fundraiser and Creek Clean Up Deneene reports:
● Creek Cleanup confirmed for April 23; big push to fundraise this year + look for sponsorships to help support the event.
● Big concert fundraiser (Villagefest) rescheduled for June, after graduation so as not to conflict with Creek Cleanup.

8. Teacher Report (discussion) Kristen reports:
● All classes going through waves of absences, which is disappointing to have them miss what’s happening in class, but everyone’s getting through it.
● Parent-Teacher conferences start on 2/16, 5 days of conferences; choice for Zoom or in-person.
● Miss Ashley will assume Mrs. Parent’s classroom when she goes on maternity leave on 2/4.

9. Admin Report (discussion/Action)-Covid update, 2022-23 Calendar discussion, Enrollment
● Rebecca attended a State budget meeting. As everywhere, our ADA is severely impacted, but the State has no specific plan at this time to make up for the funding deficits schools are experiencing as a result right now.
● Most Covid exposures are at home, not at school. Schools are considered the safest place for kids, so the State is encouraging kids to be at school unless they test positive or have symptoms.
● Quarantine has been shortened to 5 days, reflective of CDC.
● We are in a pattern right now where class absences have peaked and most kids will have cycled through and population should be back up. Some families are keeping their kids home on Independent Study due to Covid concerns.
● County and State will not/cannot provide additional tests for schools or families.
● State requires non-vaccinated staff to be PCR tested twice a week.
● Additional items from State budget meeting Rebecca attended:
○ There WILL be a COLA increase to our LCFF funding by mid-year.
○ Mandatory TK will be instituted next year, enrolling students at 4 years old, but money will not be provided for students until they turn 5 years old. And schools will be required to have staff certified to teach preschoolers.
○ CALPERS (will go up to 29% employer contribution, which is difficult) + CALSTRS (19%)
○ Special Ed funding will change; they want it to be specific to the Local Education Agency (LEA) costs
● Calendar discussion tabled for upcoming meeting. Potential considerations: 4-day week, full week off for Thanksgiving.
● Enrollment: A lot of applications coming in and we’ll be building enrollment in Fall. Current 89, build up to 100-110. Adjourn to Closed Session Motion to adjourn: Jesse Second: Nancy No objections.

10. Personnel and Contracts (discussion/action) Return from Closed Session

11. Adjournment (action)
● Jesse moves to adjourn without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, December 8, 2021 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
7. PA Report (discussion)
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
10. Educator Effectiveness Block Grant (discussion/action)
The VCS Board needs to take action on the plan presented at the last board meeting to spend EEBG funds on the things listed in EC 41480 (b). VCS will use the funds to support professional learning for certificated and classified staff, with a focus on: programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas; strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being; and practices to create a positive school climate, including restorative justice, training around implicit bias. These trainings and programs will focus on maintaining a school culture that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.
11. 2021-22 1 st Interim Budget (discussion/action)
12. Adjournment (action)


MINUTES 

1. Roll Call 

Board Members Present: Scott Chapman, Jesse Chieppa, Rebecca Ivanoff, Carrie Landis, Nancy

Le, Jesslyn Truttman,

● Board Members Absent: Deneene Bell, Kristen Pearce, Ashley Hamlett 

● Community Members Present: None. 

2. Approval of the Agenda (discussion/action) 

● Motion to approve: Jesse Second: Scott All in favor. 

3. Approval of Minutes (discussion/action) 

● Motion to approve: Jesse Second: Scott All in favor.  

4. Public Comments (discussion) 

This is an opportunity for the community to address the Board of Directors regarding any items not on the

agenda. The Board may not discuss items which are not on the agenda but may choose to agendize items

for the next meeting or direct the Administrator to address them. Each person will have five minutes to

speak. 

● No comments. 

5. Warrant Batch (discussion/action) 

● Motion to approve: Carrie Second: Scott All in favor. 

6. Board Report and Business (discussion/action)

● No current board business. 

7. PA Report (discussion) 

● No PA report. Rebecca reports out that everything is in line for the Winter Solstice Festival and

the PA is working with teachers to make sure all needs are met.

8. Teacher Report (discussion) 

● No PA report

9. Admin Report (discussion/action)

● Admin has nothing to report

Educator Effectiveness Block Grant (discussion/action) 

  ● VCS plans to spend EEBG on allowable purposes listed in EC 41480 (b).

See below for details regarding EEBG 

11. 2021-22 1st Interim Report (discussion/action) 

● Motion to approve: Jesse Second: Scott All in favor. 

12. Adjournment (action) 

● Jesse moves to adjourn meeting without objection. 

Educator Effectiveness Block Grant: LEAs and State Special Schools that receive funding

pursuant to California Education Code (EC) Section 41480(a) are required to develop and adopt

a plan, by December 30, 2021, that delineates the expenditure of funds apportioned including the

professional development of teachers, administrators, paraprofessionals and classified staff. On

or before December 30, 2021, LEAs must develop and adopt a plan outlining the expenditures

for these

funds. The plan shall be presented in a public meeting of the governing board before its adoption

at a subsequent public meeting. If your LEAs does not have something specific in mind for the

plans, you can simply adopt a plan that says they will spend the money on all the things listed in

EC 41480 (b). Then take your time to figure out the specifics since you'll have until June of 2026

to spend the money. The California Department of Education plans to release the first

apportionment of funds, reflecting 80 percent of the allocation for each LEA and state special

school in mid to late fall 2021, remaining funds will be released in spring 2022. VCS funding =

$26,115 

Educator Effectiveness funds may be used to support the professional learning for certificated

teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended

for any of the following purposes: 

1. Coaching and mentoring of staff serving in an instructional setting and beginning teacher or

administrator induction, including, but not limited to, coaching and mentoring solutions that

address a local need for teachers that can serve all pupil populations with a focus on retaining

teachers, and offering structured feedback and coaching systems organized around social-

emotional learning, including, but not limited to, promoting teacher self-awareness, self-

management, social awareness, relationships, and responsible decision making skills,

improving teacher attitudes and beliefs about one’s self and others, and supporting learning

communities for educators to engage in a meaningful classroom teaching experience. 

2. Programs that lead to effective, standards-aligned instruction and improve instruction in literacy

across all subject areas, including English language arts, history-social science, science,

technology, engineering, mathematics, and computer science. 

3. Practices and strategies that reengage pupils and lead to accelerated learning. 4. Strategies to

implement social-emotional learning, trauma-informed practices, suicide prevention, access to

mental health services, and other approaches that improve pupil well-being. 5. Practices to create a

positive school climate, including, but not limited to, restorative justice, training around implicit

bias, providing positive behavioral supports, multitiered systems of support, transforming a school

site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing

discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics,

including disability, gender, gender identity, gender expression, language, nationality, race or

ethnicity, religion, or sexual orientation. 6. Strategies to improve inclusive practices, including, but

not limited to, universal design for learning, best practices for early identification, and

development of individualized education programs for individuals with exceptional needs. 

7. Instruction and education to support implementing effective language acquisition programs for

English learners, which may include integrated language development within and across content

areas and building and strengthening capacity to increase bilingual and biliterate proficiency. 

8. New professional learning networks for educators not already engaged in an education-related

professional learning network to support the requirements of subdivision (c). 

9. Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to

Section 51226.7 into pupil instruction for grades 7 to 12, inclusive. 

10. Instruction, education, and strategies for certificated and classified educators in early childhood

education, or childhood development.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, November 17, 2021at 6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call

2. Approval of the Agenda (discussion/action)

3. Approval of Minutes (discussion/action)

4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)

6. Board Report and Business (discussion/action)
Board Resignation, Appoint Treasurer, Reschedule December Board meeting to Wednesday, 12/8/21

7. PA Report (discussion)

8. Teacher Report (discussion)

9. Educator Effectiveness Block Grant (discussion/action)
See below for details regarding EEBG 

10. Williams Act and response to questions raised during 10/20/21 Public Comment (discussion/action)

11. Admin Report (discussion/Action)

12. Adjourn to Closed Session (discussion)

13. Report out from Closed Session

14. Adjournment (action)

Educator Effectiveness Block Grant: LEAs and State Special Schools that receive funding pursuant to California Education Code (EC) Section 41480(a) are required to develop and adopt a plan, by December 30, 2021, that delineates the expenditure of funds apportioned including the professional development of teachers, administrators, paraprofessionals and classified staff. On or before December 30, 2021, LEAs must develop and adopt a plan outlining the expenditures for these funds.  The plan shall be presented in a public meeting of the governing board before its adoption at a subsequent public meeting. If your LEAs does not have something specific in mind for the plans, you can simply adopt a plan that says they will spend the money on all the things listed in EC 41480 (b). Then take your time to figure out the specifics since you'll have until June of 2026 to spend the money. The California Department of Education plans to release the first apportionment of funds, reflecting 80 percent of the allocation for each LEA and state special school in mid to late fall 2021, remaining funds will be released in spring 2022. VCS funding = $26,115

Educator Effectiveness funds may be used to support the professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended for any of the following purposes:

1. Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social- emotional learning, including, but not limited to, promoting teacher self-awareness, self- management, social awareness, relationships, and responsible decision making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.

2. Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.

3. Practices and strategies that reengage pupils and lead to accelerated learning.

4. Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.

5. Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.

6. Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.

7. Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.

8. New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c).

9. Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to Section 51226.7 into pupil instruction for grades 7 to 12, inclusive.

10. Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, October 20, 2021 at 6:00 P.M.


A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
This line item is reserved for any necessary board business
7. PA Report (discussion/action)
– Día de los Muertos Festival
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
– Site Council/Survey Development
– Play Structure Plans
– SpEd Update
– Auctria Renewal/Fundraising
10. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, September 8, 2021
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on theagenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items forthe next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
This line item is reserved for any necessary board business
7. PA Report (discussion/action)
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
 2020/2021 Unaudited Actuals Instructional Materials/Text Books Sufficiency
10. Adjourn to Closed Session
Contracts and personnel
11. Report out from Closed Session
12. Adjournment (action)

M E E T I N G  M I N U T E S

1. Roll Call

Board Members Present: Deneene Bell, Catherine Carlisle, Scott Chapman, Jesse Chieppa, Ashley Hamlett, Rebecca Ivanoff, Carrie Landis, Nancy Le, Kristen Pearce, Jesslyn Truttman

2. Approval of the Agenda (discussion/action)

Motion to approve: Jesse
2nd: Scott
All in favor.

3. Approval of Minutes (discussion/action)

Motion to approve: Jesse
2nd: Catherine
All in favor.
Abstentions: Deneene + Nancy (absent last meeting)

4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

No public comment.

5. Warrant Batch (discussion/action)

Motion to approve: Jesse
2nd: Scott
All in favor.

6. Board Report and Business (discussion/action)
This line item is reserved for any necessary board business.

Jesse moves to change board meetings to every Wednesday of the month.
2nd: Ashley.
All in favor.

7. PA Report (discussion/action)

● Update on drop-off and pick-up procedures. Teachers have managed to balance out the demands and all is going smoothly.

● Last PA meeting was a meet and greet, update on teachers’ needs, and how families can plug in to help.

● Looking for new members of younger kids to step into main roles as older kids/parents graduate.

8. Teacher Report (discussion)

● Miss Kristen reports all is well.

● Classes will be starting buddy activities and science activities next week. Miss Kristen and Miss Parent’s classes are getting a school-wide compost pile ready; and Miss Kristen and Miss Malika will be starting science with Stephanie Lennox / Envirichment next week.

● Parent meetings are in progress over these next two weeks; nice to see and talk to parents in person and get to know them better.

● Rebecca reports that all of the teachers are putting out weekly newsletters, which are enjoyable updates, and says she’ll share them with the Board.

● Miss Kristen reports that it is much less of a struggle, even with COVID restrictions, to have kids on campus and in class.

● All classrooms are in use, though teachers are using outdoor spaces first and when possible.

● Teachers are anticipating winter needs for classes outdoors. Discussion and assessment of where additional outdoor classroom spaces might be built.

9. Admin Report (discussion/Action) • 2020/2021 Unaudited Actuals

● Instructional Materials/Text Books Sufficiency: The board recognizes that we have sufficient materials and textbooks for our student body in all grades and at all levels. We are currently in the process of updating our math curriculum and textbooks for 4th-8th grade.

● Review and discussion of unaudited actuals. Jesse moves Scott seconds All in favor to approve unaudited actuals.

● All students up to par in classrooms, good groups and things are running well.

● Rebecca suggests idea of all school meeting sometime in October, before festival, likely on Zoom.

● Review and discussion of COVID exposure/testing flow chart provided by the county.

10. Adjourn to Closed Session

● Contracts and personnel
Jesse moves to adjourn to closed session.
2nd: Deneene
All in Favor.

11. Report out from Closed Session

12. Adjournment (action)

Jesse moves to adjourn without objection.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, August 11, 2021
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on theagenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items forthe next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
This line item is reserved for any necessary board business
Schedule the September meeting for the week of the 6th
7. PA Report (discussion/action)
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
Reopening Plans and updated safety protocol
CAASPP report
New lease with POUSD
10. Adjourn to Closed Session
Contracts and personnel
11. Report out from Closed Session
12. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Wednesday, June 16, 2021
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Public Comments (discussion)
4. 21-22 LCAP and Budget (discussion/action)
5. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Tuesday, June 15, 2021
6:00 P.M.
2590 Piner Road
Santa Rosa, CA 95401

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.
5. Warrant Batch (discussion/action)
6. Board Report and Business (discussion/action)
This line item is reserved for any necessary board business
7. PA Report (discussion/action)
8. Teacher Report (discussion)
9. Admin Report (discussion/Action)
End of school update and plans for summer school and 21-22
10. 21-22 LCAP and Budget (discussion/action)
11. 21-22 Ed. Protection Act (EPA) Funds (discussion/action)
12. Reserve Transparency Disclosure (discussion/action)
Reserves are discussed and reviewed in accordance with EC Section 42127 (a)(2)(B)
13. Adjourn to Closed Session
Contracts and personnel
14. Report out from Closed Session
15. Adjournment (action)

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Tuesday, May 18, 2021 at 6:00 P.M.
Remote Meeting-Zoom link to be made public by email and website

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak. 
5. Warrant Batch (discussion/action)
6. Expanded Learning Opportunities Grant—ELO Plan (discussion/action)
7. Board Report and Business (discussion/action)
Brown Act Training
8. PA Report (discussion/action)
9. Admin Report (discussion/Action)
End of school/graduation plans, testing, summer school, 21-22 configuration, teacher/student supports for 21-22
10. LCAP and Budget Update (discussion)
11. Teacher Report (discussion)
12. Adjourn to Closed Session
Contracts and personnel
13. Report out from Closed Session
14. Adjournment (action)

M I N U T E S

1. Roll Call

● Board members present (in person): Jesse Chieppa, Rebecca Ivanoff, Kristen Pearce,

Carrie Landis, Jesslyn Truttman, Deneene Bell, Scott Chapman

● Board members present (online): Nancy Lee, Ashley Hamlett

● Absent: Catherine Carlisle

● Community members present: None.

2. Approval of the Agenda (discussion/action)

● Motion to approve: Scott

● Second: Jesslyn

● All in Favor.

3. Approval of Minutes (discussion/action)

● Motion to approve: Carrie

● Second: Jesslyn

● All in Favor.

● Abstention: Scott

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any

items not on the agenda. The Board may not discuss items which are not on the agenda, but

may choose to agendize items for the next meeting or direct the Administrator to address

them. Each person will have five minutes to speak.

● Rebecca: Thank you to PA for Teacher Appreciation Week.

5. Warrant Batch (discussion/action)

● Motion to approve: Scott

● Second: Deneene

● All in Favor.

6. Expanded Learning Opportunities Grant—ELO Plan (discussion/action)

● Discussion of funds (~$106,000) which can be used for a variety of things as long as it is

in support of in-person learning. Our question is how do we support teachers, students

and provide enrichment opportunities for social/emotional learning as well? The

proposed plan would 1) Bring in Art & Soul and Envirichment into every classroom on a

weekly basis. 2) Extend TA hours so they are all in the classroom full time. 3) Spend a

good chunk of the money on paraprofessionals, after school program, summer program,

etc. so families have access to them. 4) Replace Chromebooks.

● Motion to approve: Scott

● Second: Jesse

● All in Favor.

7. Board Report and Business (discussion/action)

● Brown Act Training: *Discussion postponed until presentation is prepared.

8. PA Report (discussion/action)

● Met briefly to coordinate Teacher Appreciation Week. Meetings otherwise currently on

hold. Will resume in August/September.

9. Admin Report (discussion/Action)

● End of school/graduation plans, testing, summer school, 21-22 configuration,

teacher/student supports for 21-22

● Summer camp sign-ups are coming in.

● Seven new families coming in from kinder to 2nd grade.

● Configuration: 99 students. Classrooms — K-1 / 1,2,3 / 2,3,4 / 4,5 / 6, 7, 8 — each

class just under 20 students.

● End of the school year goal: Last week of school: Middle schoolers potentially on

campus M + Tues. W, Th, F = ALL students on campus 9am-1pm. Have one

activity each day that resembles one of the year end activities (dunk tank, cake

walk, etc.)

● Graduation Friday, June 11 @ 6pm (graduates, 5 family members) Staff and family.

10. LCAP and Budget Update (discussion)

* Discussion postponed until prepared for next meeting.

11. Teacher Report (discussion)

● Teachers working on configuration and last week of school.

● Love watching kids on campus. Feels like a Village again.

● In-person days are very tiring but wonderful and rewarding.

12. Adjourn to Closed Session

● Jesses moves to closed session without objection.

● Contracts and personnel

13. Report out from Closed Session

14. Adjournment (action)

● Jesse moves to adjourn without objection.

Next meeting scheduled for Tuesday, June 15 @ 6pm via Zoom.

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Tuesday, April 20, 2021 at 6:00 P.M.
Remote Meeting-Zoom link to be made public by email and website

M I N U T E S

1. Roll Call

● Board members present: Jesse Chieppa, Rebecca Ivanoff, Nancy Le, Kristen Pearce, Catherine Carlisle, Ashley Hamlett, Carrie Landis, Jesslyn Truttman, Deneene Bell

Absent: Scott Chapman

● Community members present: Claudia Leyva, Carolyn Jensen

2. Approval of the Agenda (discussion/action)

● Motion to approve: Catherine | Second: Jesslyn | All in Favor.

3. Approval of Minutes (discussion/action)

● Motion to approve: Jesse | Second: Carrie | All in Favor. | Abstention: Deneene + Nancy

4. Public Comments (discussion)

This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak.

● Rebecca says thank you to everyone who made creek cleanup + Anthony Chavez presentation.

● Jesse thanks Rebecca and teachers for their hard work and going above and beyond getting our kids back on campus. Rebecca agrees and gives additional props to teachers who have done so well even over Zoom, sharing that Mr. Robbins appreciates the environment we have been able to create and the attitude of the students.

● Claudia says both of her kids were nervous to get back to school, but she thanks the Village for making it such a wonderful transition, and now they look forward to it.

● Jesslyn mentions how special it feels at drop off and how much easier the transition has been than anticipated.

5. Warrant Batch (discussion/action)

● Motion to approve: Ashley | Second: Deneene | All in Favor.

6. Calendar and Start Time for 2021-22

● Calendar is set as per last year’s calendar, without any events/festivals, with one Friday off per month, depending upon other holidays that month.

● Will be an 8:45 start time and 3pm end time, school will still be open early for Extended Care/Dropoff and will put us in a better stagger with NWPrep and SCOE. This also still puts us in excess of our required minutes.

● Next Fall is anticipated 5 days in person instruction, but since it is still not clear what limitations or parameters, if any, there will be, so calendar will be further solidified before that time.

● Discussion about potential impact on parents/families who will need Extended Care earlier due to dropoff time.

● Motion to approve the 2021-22 calendar with 8:45am start time and decision to not charge parents for EC after 8:15am: Jesslyn | Second: Ashley | All in Favor.

7. Budget Review and Expanded Learning Opportunities Grant (ELO) (discussion)

● See next page for document

● Discussion of ELO, Rebecca lets Board know we will need to create a plan, have a public meeting and approval on it by June. Must have input from board, teachers, and broader community.

● Discussion of board members around bringing back enrichment, hiring additional classroom aides, summer care/summer tutorial, trauma-informed training for teachers.

● Grant=$106,000 per year over 3 years

● Rebecca will get some number projections together to share and ask for PA feedback, etc.

8. Board Report and Business (discussion/action)

● Robert Ethington is not available to do Brown Act training.

9. PA Report (discussion/action)

● PA currently not meeting, nothing to report. Will resume meetings when in person social gatherings are possible.

10. Admin Report (discussion/Action)

● Reopening report, in-person expansion plan, student support, summer school, graduation, 21-22 enrollment plans

● Back to school on campus seems wonderful, students seem happy and engaged.

● Ms. Parent and Mr. Robbins’ classes are proposing a half-day on Mondays, 9-12:30. Teachers are eager to see the kids more. The feedback is positive but Monday doesn’t work for a handful of people. So, what’s the solution b/c we can’t currently do concurrent online/in-person teaching? Will check in with those families to see if we can remedy the hurdles. Other teachers/classes also looking to try to get an extra day. Nothing we will force, just an eagerness to see the kids more. Next step is to figure out days/times that work for all.

● Graduation: Will be trying to host one in person this year! Should be doable. Learning more and will keep everyone posted.

● Enrollment: Rebecca and teachers need to sit and discuss. We have a lot of applicants and will bring in enough to keep healthy and safe numbers in classrooms. Hoping to get back up to 100. The year after, 105. Goal is to enroll across the grade levels and notify families in the next couple of weeks. Carolyn has been staying in touch with the applicants. Goal not to overload classes, but to build back the loss of families from last summer.

11. Teacher Report (discussion)

● Miss Kristen reports: Teachers want to express that these last 3 weeks of in-person instruction have been great and gradually become more natural and fun. It is, however, very exhausting. We are working without breaks. But it’s worth it! The other teachers think the same and the kids are having fun.

● Configuration: Been put on the back burner but they’re all ready to get started on that soon so they can integrate new families into next year’s classes.

12. Adjournment (action)

● Motion to adjourn to closed session: Deneene | Second: Nancy | All in Favor.

13. Adjourn to Closed Session

● Motion to adjourn closed session and end meeting: Jesse | Second: Ashley | All in Favor

Expanded Learning Opportunities Grant Plan

Instructions: Introduction

The Expanded Learning Opportunities Grant Plan must be completed by school districts, county offices of education, or charter schools, collectively referred to as Local Educational Agencies (LEAs), that receive Expanded Learning Opportunities (ELO) Grant funds under California Education Code (EC) Section 43521(b). The plan must be adopted by the local governing board or body of the LEA at a public meeting on or before June 1, 2021, and must be submitted to the county office of education, the California Department of Education, or the chartering authority within five days of adoption, as applicable. The plan must be updated to include the actual expenditures by December 1, 2022.

Instructions: Plan Requirements

An LEA receiving ELO Grant funds under EC Section 43521(b) is required to implement a learning recovery program that, at a minimum, provides supplemental instruction, support for social and emotional well-being, and, to the maximum extent permissible under the guidelines of the United States Department of Agriculture, meals and snacks to, at a minimum, students who are included in one or more of the following groups:

● low-income,
● English learners,
● foster youth,
● homeless students,
● students with disabilities,
● students at risk of abuse, neglect, or exploitation,
● disengaged students, and
● students who are below grade level, including, but not limited to, those who did not enroll in kindergarten in the 2020–21 school year, credit-deficient students, high school students at risk of not graduating, and other students identified by certificated staff.

For purposes of this requirement

● “Supplemental instruction” means the instructional programs provided in addition to and complementary to the LEAs regular instructional programs, including services provided in accordance with an individualized education program (IEP).

● “Support” means interventions provided as a supplement to those regularly provided by the LEA, including services provided in accordance with an IEP, that are designed to meet students’ needs for behavioral, social, emotional, and other integrated student supports, in order to enable students to engage in, and benefit from, the supplemental instruction being provided.

● “Students at risk of abuse, neglect, or exploitation” means students who are identified as being at risk of abuse, neglect, or exploitation in a written referral from a legal, medical, or social service agency, or emergency shelter.

EC Section 43522(b) identifies the seven supplemental instruction and support strategies listed below as the strategies that may be supported with ELO Grant funds and requires the LEA to use the funding only for any of these purposes. LEAs are not required to implement each supplemental instruction and support strategy; rather LEAs are to work collaboratively with their community partners to identify the supplemental instruction and support strategies that will be implemented. LEAs are encouraged to engage, plan, and collaborate on program operation with community partners and expanded learning programs, and to leverage existing behavioral health partnerships and Medi-Cal billing options in the design and implementation of the supplemental instruction and support strategies being provided (EC Section 43522[h]).

The seven supplemental instruction and support strategies are:

1. Extending instructional learning time in addition to what is required for the school year by increasing the number of instructional days or minutes provided during the school year, providing summer school or intersessional instructional programs, or taking any other action that increases the amount of instructional time or services provided to students based on their learning needs.

2. Accelerating progress to close learning gaps through the implementation, expansion, or enhancement of learning supports including, but not limited to, any of the following:

a. Tutoring or other one-on-one or small group learning supports provided by certificated or classified staff.

b. Learning recovery programs and materials designed to accelerate student academic proficiency or English language proficiency, or both.

c. Educator training, for both certificated and classified staff, in accelerated learning strategies and effectively addressing learning gaps, including training in facilitating quality and engaging learning opportunities for all students.

3. Integrated student supports to address other barriers to learning, such as the provision of health, counseling, or mental health services, access to school meal programs, before and after school programs, or programs to address student trauma and social-emotional learning, or referrals for support for family or student needs.

4. Community learning hubs that provide students with access to technology, high-speed internet, and other academic supports.

5. Supports for credit deficient students to complete graduation or grade promotion requirements and to increase or improve students’ college eligibility.

6. Additional academic services for students, such as diagnostic, progress monitoring, and benchmark assessments of student learning.

7. Training for school staff on strategies, including trauma-informed practices, to engage students and families in addressing students’social-emotional health needs and academic needs.

As a reminder, EC Section 43522(g) requires that all services delivered to students with disabilities be delivered in accordance with an applicable IEP.

Fiscal Requirements

The following fiscal requirements are requirements of the ELO grant, but they are not addressed in this plan. Adherence to these requirements will be monitored through the annual audit process.

● The LEA must use at least 85 percent (85%) of its apportionment for expenditures related to providing in-person services in any of the seven purposes described above.

● The LEA must use at least 10 percent (10%) of the funding that is received based on LCFF entitlement to hire paraprofessionals to provide supplemental instruction and support through the duration of this program, with a priority for full-time paraprofessionals. The supplemental instruction and support provided by the paraprofessionals must be prioritized for English learners and students with disabilities. Funds expended to hire paraprofessionals count towards the LEAs requirement to spend at least 85% of its apportionment to provide in-person services.

● An LEA may use up to 15 percent (15%) of its apportionment to increase or improve services for students participating in distance learning or to support activities intended to prepare the LEA for in-person instruction, before in-person instructional services are offered.

Instructions: Plan Descriptions

Descriptions provided should include sufficient detail yet be sufficiently succinct to promote a broad understanding among the LEA’s local community.

A description of how parents, teachers, and school staff were involved in the development of the plan
Describe the process used by the LEA to involve, at a minimum, parents, teachers, and school staff in the development of the Expanded Learning Opportunities Grant Plan, including how the LEA and its community identified the seven supplemental instruction and support strategies that will be implemented. LEAs are encouraged to engage with community partners, expanded learning programs, and existing behavioral health partnerships in the design of the plan.

A description of how parents and guardians of students will be informed of the opportunities for supplemental instruction and support.
Describe the LEA’s plan for informing the parents and guardians of students identified as needing supplemental instruction and support of the availability of these opportunities, including an explanation of how the LEA will provide this information in the parents’ and guardians’ primary languages, as applicable.

A description of how students will be identified and the needs of students will be assessed
Describe the LEA’s plan for identifying students in need of academic, social-emotional, and other integrated student supports, including the LEA’s plan for assessing the needs of those students on a regular basis. The LEA’s plan for assessing the academic needs of its students may include the use of diagnostic and formative assessments.

As noted above in the Plan Requirements, “other integrated student supports” are any supports intended to address barriers to learning, such as the provision of health, counseling, or mental health services, access to school meal programs, before and after school programs, or programs to address student trauma and social-emotional learning, or referrals for support for family or student needs.

A description of the LEA’s plan to provide supplemental instruction and support
Describe the LEA’s plan for how it will provide supplemental instruction and support to identified students in the seven strategy areas defined in the Plan Requirements section. As a reminder, the LEA is not required to implement each of the seven strategies; rather the LEA will to work collaboratively with its community to identify the strategies that will be implemented. The plan must include a description of how supplemental instruction and support will be provided in a tiered framework that bases universal, targeted, and intensive supports on students’ needs for academic, social-emotional, and other integrated student supports. The plan must also include a description of how the services will be provided through a program of engaging learning experiences in a positive school climate.

As a reminder, EC Section 43522(g) requires that all services delivered to students with disabilities be delivered in accordance with an applicable individualized education program. Additionally, LEAs are encouraged to collaborate with community partners and expanded learning programs, and to leverage existing behavioral health partnerships and Medi-Cal billing options in the implementation of, this plan (EC Section 43522[h]).

Instructions: Expenditure Plan

The ‘Supplemental Instruction and Support Strategies’ column of the Expenditure Plan data entry table lists the seven supplemental instruction and support strategies that may be supported with ELO Grant funds.

Complete the Expenditure Plan data entry table as follows:

In the ‘Planned Expenditures’ column of the data entry table, specify the amount of ELO Grant funds being budgeted to support each supplemental instruction and support strategies being implemented by the LEA and the total of all ELO Grant funds being budgeted.

The plan must be updated to include the actual expenditures by December 1, 2022. In the ‘Actual Expenditures’ column of the data entry table the LEA will report the amount of ELO Grant funds that the LEA actually expended in support of the strategies that it implemented, as well as the total ELO Grant funds expended.

A description of how these funds are being coordinated with other federal Elementary and Secondary School Emergency Relief Funds received by the LEA
Describe how the LEA is coordinating its ELO Grant funds with funds received from the federal Elementary and Secondary School Emergency Relief (ESSER) Fund provided through the federal Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (Public Law 116-260), also known as ESSER II, to maximize support for students and staff.

California Department of Education
March 2021

VILLAGE CHARTER SCHOOL
BOARD OF DIRECTORS MEETING
Tuesday, February 16, 2021 at 6:00 P.M.
Remote Meeting-Zoom link to be made public by email and website

A G E N D A

1. Roll Call
2. Approval of the Agenda (discussion/action)
3. Approval of Minutes (discussion/action)
4. Public Comments (discussion)
This is an opportunity for the community to address the Board of Directors regarding any items not on the agenda. The Board may not discuss items which are not on the agenda, but may choose to agendize items for the next meeting or direct the Administrator to address them. Each person will have five minutes to speak. 
5. Warrant Batch (discussion/action)
6. Board Business (discussion/action)
7. Teacher Report (discussion)
8. Admin Report and COVID Safety Plan/ re-opening update (discussion/action)
CSP/OSHA plan update, Texting, Outdoor classrooms
9. PA Report (discussion)
10. Adjournment (action)